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Chair

  • Attends all section meetings, and others as necessary.
  • Overall responsible for all section activities, and supporting other executive members in their roles).
  • Acts as a liaison with other committees, and the chairman of each committee.
  • Chairs monthly executive meetings, annual meetings, and other meetings as need be.
  • Prepares the agenda, sends agenda items to secretary to have typed up and circulated.
  • Acts as a liaison with the national club office and other ACC sections.
  • Normally is the section’s representative to the general public and/or the mountaineering community.
  • Strives to enhance the section’s reputation within the local community.
  • As needed, gives media interviews, community presentations, etc.
  • As needed, serves as M.C. for public events (e.g., guest presentations, film festivals, etc.)
  • One of the signatories on section financial documents.
  • Presents a short report (if need be) to executive meetings and annual meetings.
  • Ensures the maintenance of the section records and archives
  • Maintains and updates section’s policy and procedures manual – and other documents (e.g., trip leaders manual), as applicable.
  • Maintains records of volunteer activity for purposes of recognition.
  • Responsible for initiating and coordinating the section’s short and long-term planning.
  • Responds the inquires about the S. Alberta section.
  • Gathers reports from each exec member and writes a Southern Alberta section report for the National Board meetings held in May and October of each year.
  • Wherever possible, attends the national executive meetings twice a year in Banff/Canmore, and/or selects a delegate in their place. Gives a report of the national meetings to the executive.
  • Encourages and motivates executive members, and assists them in their roles wherever possible.
  • Ensures, as much as possible, an equitable distribution of work among the executive members.
  • Recruits new executive members as they need to be replaced.

Brad Hurkett

 

 


Secretary

  • Attends on section and annual meetings, or appoints a substitute to take minutes
  • Takes all minutes of section and annual meetings, and promptly (within 1 week) prepares an electronic copy:
  • One copy forwarded to all executive
  • One copy placed on the section website
  • Keeps a hard copy for section records, and gives to the chair at the end of their term
  • Generally one of the signatories for financial documents
  • Prepares an electronic version of the agenda – based on items sent from the chair – and circulates to all executive members one week before the meeting, and thus (reminding them of the meeting).
  • Assists the chairman to maintain a record of volunteer activities for purposes of recognition
  • Advises the national club office of any changes in the executive members of the section, including change of address, telephone numbers, email, etc.).
  • Helps to maintain and access the membership list; gives updates on membership status as need be.
  • Assists the chair, as required, in preparing a bi-annual report to the national section.
  • Assists with preparation and distribution of other documents as needed.

Luke Booker


Treasurer

  • Attends all executive an annual meetings.
  • Handles and advises the executive on all financial matters. The financial year is January 1st to Dec 31st.
  • Generally one of the signatories on section financial documents.
  • Maintains a record of all revenues and expenditures.
  • Presents, with appropriate comments, the financial statements at each executive and annual meeting (statement of activities and balance sheet).
  • Deals with all financial correspondence.
  • Keeps possession of all financial documents: cheque books, bank cards, transaction records, etc. Records are maintained for at least seven years.
  • Assists the chair with financial information for the bi-annual reports to national office.
  • Helps to prepare financial report for Alberta Societies Act.
  • Advises the section on short and long-term financial planning.

Ken McDermott


training, safety, gear

  • Attends all section and annual meetings.
  • houses (in a convenient location for members) and keeps an inventory of all gear for section trips (e.g., ropes, tarps, first aid kit, tents, etc.). Arranges to get gear to and from leaders for trips, and plans/maintains a system for keeping track of loaned gear.
  • Work with local businesses to obtain best pricing on gear needed for section activities.
  • Advises chair and committee on gear purchases that are needed. As needed, purchases gear.
  • Acts as a liaison with section rep on national training and safety initiatives, and gives reports to exec and annual meetings as need be.
  • Works (with chair as needed) with local ACMG guides to organize and run at least 3-4 training courses in the Summer/Fall, and at least 3-4 training courses in the winter/spring.
  • Ensures treasurer makes out cheque and mails cheque to guides for courses.
  • Enters information for each training course into Google calendar and into the website trip spreadsheet.
  • Serves as the main communication and contact person for the guide and participants for each training course.
  • Keeps records of which members are offered free training courses, and therefore need to lead at least 2-3 trips / year.
  • Gives report on planning and activities re: courses at exec and annual meetings.
  • Organizes and chairs a small working committee of section volunteer to plan these safety and training courses, as needed.
  • Gives input to chair for revision of trip leaders manual, and other section documents as need be.
  • Maintains records on courses and participants, and assists chair with information on training courses for preparation of bi-annual reports.

Scott Whiteside


Communications

  • Attends all executive and annual meetings
  • Responsible for maintaining the Southern Alberta section website
  • Responsible for maintaining and/or correcting electronic trip database and/or Google calendar, in conjunction with trip coordinators.
  • Responsible for soliciting feedback on website from executive and members, and making do-able changes within a reasonable time limit.
  • Obtaining extra assistance with website design and/or maintenance, as needed and as appropriate.
  • Acts as a liaison with national office and/or other ACC sections re: website issues
  • Assists with general IT issues during section presentations
  • Acts as general IT/technology resource to the section
  • Responsible for renewal of annual domain names, licenses, contracts, etc.
  • Prepares and presents a report as need be to executive and/or annual meetings on progress, issues, etc.
  • Responsible for the ACC Facebook page, welcoming new Facebook members, advising executive and members on new ways to use Facebook, etc.
  • Includes news and interesting materials on Facebook, as needed.
  • Gives input to chair for preparation of bi-annual reports to national office.

Ryan Leavitt


Access, Environment, Facilities

  • Attends all section and annual meetings
  • Provides the members of the section with information regarding current environmental and climbing/mountaineering access issues, and suggestions for courses of action.
  • Acts as a liaison with other ACC environmental/access/facility reps, and other local environmental groups.
  • Advocates and follows the ACC comprehensive access and environment policy, and wilderness code of ethics.
  • Advises trip, course and camp leaders on environmental issues.
  • Advocates on an ongoing basis on behalf of the section for facilities – particularly a local hut facility.
  • Acts as a liaison with the ACC national facilities director.
  • Gives input to the chair for bi-annual reports as needed.

Clay Geddert


Annual Camps

  • Attends on executive and annual meetings
  • Responsible for, in cooperation with Chairperson, scheduling and coordinating of annual meeting in April (?) of each year.
  • With feedback from executive, responsible for planning 2-3 annual social events each year (one tied with annual meeting), such as member slide shows, BBQ’s, Solstice get together, etc.). If required, Chairperson can organize and chair a committee of volunteers to assist with this.
  • Responsible for planning at least one annual winter camp per year, such as during February reading week (e.g., trip to Red Rocks, ice climbing camp somewhere, week of hut-based backcountry skiing, etc.). If required, Chairperson can organize and chair a committee of volunteers to assist with this.
  • Responsible for planning at least one annual summer camp per year, during July or August (e.g., fly-in helicopter mountaineering, car-camping mountaineering to Tetons, etc.). If required, Chair can organize and chair a committee of volunteers to assist with this.
  • Communication with membership re: annual camps, social events, etc.
  • Ensures that treasurer has made out and sent cheques for expenses related to annual camps and/or socials.
  • Ensures that information regarding camps and social events is entered into the website google calendar, and into the website trip/event spreadsheet.
  • Presents reports at executive and/or annual meetings as need be
  • Assists Chairperson with preparation of bi-annual reports to national office.

TBD


Social Coordinator

  • Attends executive and annual meetings.
  • Advises the section on ideas for membership recruitment and retention asit pertains to social events
  • Initiates and maintains annually any adjunct memberships and/or linkages with other clubs and organizations, as appropriate (e.g., U of L climbing club, Chinook Outdoor Club, etc.)
  • \organizes social activities and/or guest speakers, etc, approximately every two months. . Provides and organizes publicity around socialevents.
  • Provides assistance, as need be, with chairperson’s preparation of bi-annual reports.

Tyrone Oler


Summer & fall events

  • Attends executive and annual meetings
  • Is responsible for planning and smooth running of June - September trip schedule (not including summer camp and/or training courses)
  • Organizes a sub-committee in early April to plan the June – September schedule to plan a well-rounded schedule of weekly trips consisting of:
  • Hiking and backpacking
  • Scrambling
  • Mountaineering
  • Rock climbing
  • Other activities as desired/requested
  • Assists the other trip planning chairpersons as needed, but is not responsible for the other schedules.
  • Works with chairperson of courses, to determine which members have volunteered to lead trips, and thereby receive free training courses.
  • With the secretary, helps to maintain a database of potential trip leaders, for recognizing volunteers at annual meeting, for training courses, and for approaching for future trips.
  • With the subcommittee, approach potential leaders to lead the kinds of proposed trips that are in the schedule.
  • Ensure leaders are appropriate leaders for the proposed trips, and are familiar with the trip leaders guide, and available gear for trips
  • If need be, orient trip leaders on how to fill out the trip proposal form
  • Ensure that all trips have a “mini entry” added to the Google Calendar on the main web page
  • Ensure that all trips in the trip spreadsheet are in chronological order, and that old trips are “hidden”
  • Collects the following from each trip leader after each trip: # of participants, photographs to be put up on Facebook photo albums (or gets leader to create photo album – all within one week of trip. Reminds the leader to give the waivers to the section Chair as soon as possible.
  • Enters information on # of trip participants for each trip into Google spreadsheet for statistical purposes
  • Assists chairperson with preparation of biannual reports to national office

Lynda Church


Winter Events

  • Attends executive and annual meetings
  • Is responsible for planning and smooth running of October - January trip schedule (not including summer camp and/or training courses)
  • Organizes a sub-committee in August to start planning the October – January schedule to plan a well-rounded schedule of weekly trips consisting of:
  • Late season hikes/scrambles/climbs/backpacking
  • Snowshoeing
  • Backcountry skiing
  • Ice climbing
  • Other activities as desired / requested
  • Assists the chairpersons of other trip schedules as needed, but is not responsible for the other trip schedules.
  • Works with chairperson of courses, to determine which members have volunteered to lead trips, and thereby receive free training courses.
  • With the secretary, helps to maintain a database of potential trip leaders, for recognizing volunteers at annual meeting, for training courses, and for approaching for future trips.
  • With the subcommittee, approach potential leaders to lead the kinds of proposed trips that are in the schedule.
  • Ensure leaders are appropriate leaders for the proposed trips, and are familiar with the trip leaders guide, and available gear for trips
  • If need be, orient trip leaders on how to fill out the trip proposal form
  • Ensure that all trips have a “mini entry” added to the Google Calendar on the main web page
  • Ensure that all trips in the trip spreadsheet are in chronological order, and that old trips are “hidden”
  • Collects the following from each trip leader after each trip: # of participants, photographs to be put up on Facebook photo albums (or gets leader to create photo album – all within one week of trip. Reminds the leader to give the waivers to the section Chair as soon as possible.
  • Enters information on # of trip participants for each trip into Google spreadsheet for statistical purposes
  • Assists chairperson with preparation of biannual reports to national office.

Jim MacDonald


Spring Events

  • Attends executive and annual meetings
  • Is responsible for planning and smooth running of February - May trip schedule (not including summer camp and/or training courses)
  • Organizes a sub-committee in December to start planning the February - May schedule to plan a well-rounded schedule of weekly trips consisting of:
  • Early season hikes/scrambles/climbs (for April May)
  • Snowshoeing
  • Backcountry skiing
  • Ice climbing
  • Other activities as desired / requested
  • Assists the chairpersons of other trip schedules as needed, but is not responsible for the other trip schedules.
  • Works with chairperson of courses, to determine which members have volunteered to lead trips, and thereby receive free training courses.
  • With the secretary, helps to maintain a database of potential trip leaders, for recognizing volunteers at annual meeting, for training courses, and for approaching for future trips.
  • With the subcommittee, approach potential leaders to lead the kinds of proposed trips that are in the schedule.
  • Ensure leaders are appropriate leaders for the proposed trips, and are familiar with the trip leaders guide, and available gear for trips
  • If need be, orient trip leaders on how to fill out the trip proposal form
  • Ensure that all trips have a “mini entry” added to the Google Calendar on the main web page
  • Ensure that all trips in the trip spreadsheet are in chronological order, and that old trips are “hidden”
  • Collects the following from each trip leader after each trip: # of participants, photographs to be put up on Facebook photo albums (or gets leader to create photo album – all within one week of trip. Reminds the leader to give the waivers to the section Chair as soon as possible.
  • Enters information on # of trip participants for each trip into Google spreadsheet for statistical purposes
  • Assists chairperson with preparation of biannual reports to national office.

Sarah Barnes


ACC Section National Representative

  • Attends executive and annual meetings
  • Attends National ACC meetings twice yearly, or arranges alternate.
  • Provides liaison between our ACC section and National office as required
  • Assists with other duties as required (e.g., Ice climbing event)

Mark Zieber