Trip Coordinator Resource Page
Benefits for Trip Coordinators
Use club gear (ropes, Inreach, shelter, stove etc).
Good Mountain Karma
Trip Ideas
Run or training work out
Snowshoe/Hike
Backpack/Camp/Hut
Backcountry Ski
Ice/Rock Climb
Top rope or Multi Pitch
Alpine Climb
Climbing at the University or Coulee Bouldering
Trip Coordinator Procedure
Step one: Read the handbook.
Thanks for helping lead/coordinate club trips. Club trips are the backbone to our section. They are a great way to meet more people and develop mountain skills. Before booking a trip please be sure to familiarize yourself with the Leader Handbook. You are not expected to read the entire book, however it is important to familiarize yourself with the sections that are applicable to your trip.
All trips are required to have ACC waivers signed before each trip.
Step Two: Submit a Trip
Trip coordinators should use the "Trip Coordinator Submission Form"to submit a trip.
Step Three: Verify Trip has been added
Information is automatically posted to the club event calendar. Please use GOOGLE CHROME as your browser when working with the trip calendar as other browsers do not load the pages properly.
Step four: Edit Trip if Needed
To update or delete a trip you will need to contact our clubs communications director for assistance and changes will be made.
Step Five: Organize Trip
Participants will email/call you to ask to join your trip. You can decide which participants best suite your trip and group. Ensure participants have appropriate gear/skills for the trip.
Step Six: Sign Waivers
All participants including trip organizer must sign a waiver before the event. Typically in the parking lot before hitting the trail.
Step Seven: Have Fun and Thank you!
More Resources for Trip Coordinator
Trip Coordinator Guide (Southern Alberta ACC section. All trip coordinators must read this and agree to the guidelines set out in this guide, prior to coordinating a trip)
Policy for minors (National ACC)
Waiver - all trip participants must sign a waiver for each trip they go on (see "forms" below). Please print enough of these for all your participants to sign at the meeting place.
Accident report form
Avalanche reports
The Section currently has some gear that can be borrowed from the Section Chair (i.e., first aid kit, group shelter, ropes, base-camp stoves, avalanche transceiver). Please contact the chair to borrow this gear.
If participants do not have certain gear (e.g., tents, harnesses), members may be able to rent them from shops in Calgary.
Southern Alberta Alpine Club News Blog
Trip Coordinator Rewards Program
The Executive Board is excited to officially launch a section 'Trip Coordinator Rewards Program' - follow the link below for details. This program is a monetary rewards program aimed to give back to trip coordinators who volunteer their time and effort organizing club activities. The program two pronged, a fiscal award to members in the form of a MEC gift cards or camp or course subsidy who organize club activities per fiscal year and a lifetime a...achievement award that rewards members with gear after achieving trip bench marks throughout a members club career. Remember, eligible trip coordinators must earn a minimum of three points to receive a fiscal reward; so if you are thinking of organizing a trip this year, fill out your trip submittal forms before Oct 15 to be credited, the more points the greater the reward. All eligible trip coordinators who have lead trips and activities this fiscal year will be announced and awarded at this year's Annual General Meeting (late Oct). Further details about the Trip Coordinator Rewards Program will also be covered at the AGM.
